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How To Make a Monthly Budget: 3 Easy Steps

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The best way to pave a path to financial success is to make a monthly budget. Reaching financial goals is hard work – and a monthly budget is the tool that will help get you where you want to be. The best part is that creating a monthly budget is not complicated or cumbersome. Let me show you how to make a monthly budget in 3 easy steps!

How Does a Monthly Budget Worksheet Help You?

Before we jump into the step-by-step instructions on how to do a monthly budget, let’s chat about the benefits of creating monthly budget.

Prior to making a my monthly budget, I was skeptical of its purpose. When money came in, I paid my bills and saved what I could. Why did I need to make a monthly budget? I so defiantly thought.

Well, when I made a goal – a big, lofty finance goal – it was clear I needed a strategy. While being optimistic about my goal was essential, I needed a lot more than wishful thinking and good vibes to succeed.  

As reluctant as I was, I learned how to plan a monthly budget…and it was eye-opening. I was astounded as how carelessly I spent and how haphazardly I saved. By simply jotting down the figures – the cold hard facts of my finances – I could clearly see what expenses I could cut and how much more I could save. My monthly budget became the blueprint to organizing my finances.  

Why Should I Make a Monthly Budget?

When you learn how to set up a monthly budget, you get a better overview of your entire money situation. With a clear view of your finances, you can pave a direct path towards your finance goals.

Learning how to create a monthly budget puts you in charge of your finances. You get to dictate exactly where you spend your money and decide precisely how much to save. A monthly budget can help you stop wasteful spending and get out of debt.

How To Make a Monthly Budget in 3 Steps by PositivelyFrugal.com

Ways to Create Monthly Budget

There is no right or wrong way or golden ticket on how to make a successful budget. What really matters is that you create an actionable monthly budget that best helps you meet your goals.

That said, there are two popular ideologies regarding types of monthly budgets: Zero Sum and The 50/30/20 rule. Depending on your personal goals and money personality, one may work better than the other for you.

Zero Sum

In a Zero Sum budget, every incoming dollar is specifically spent – and your spending is aligned with your goals.

This is the Dave Ramsey monthly budget method, which you can read more about in his book. This is how it works: When you add up your income and subtract your expenses, you will get $0. In order to achieve this, debt elimination and savings are items that are paid – just as housing, food and insurance are.

By assigning a specific use for every single dollar, you take absolute control over your money. Nothing is left in the balance; there is no uncertainty. You clearly dictate where your money goes and, in doing so, you can achieve the financial goals that you set for yourself.

50/30/20

The 50/30/20 budgeting method differs in that it offers a percentage breakdown for your suggested monthly budget. In this type of budget, 50% of spending goes toward necessities (needs), 30% is for non-essentials (wants) and 20% is used for savings (and debt repayment).

Elizabeth Warren developed this method in the book, All Your Worth: The Ultimate Lifetime Money Plan. This budget type is helpful in giving people a general idea of how much of their money they should be spending and where. It should be noted, too, that if you spend less than 50% on needs, the extra money should be applied to savings, rather than wants.

Pro Tip: Our forms for monthly budget tracking are the perfect tool! You can use them for the 50/30/20 method or for how to make a zero-based budget.

How To Make Monthly Budget in 3 Steps

Learning how to make a simple budget is not particularly difficult. There are just 3 steps: Analyze, Plan, Action. After I cover these basics of how to prepare a monthly budget, I share a few examples and tips for staying on track.

Get your FREE Printable Monthly Budget form when you sign up to receive my latest blog posts!

Step 1: Analyze the Numbers

The first step of how to make a basic budget is to analyze the numbers. You need to look at the actual figures of your income and expenses. You will need to do a little math, so grab a calculator, a pencil and a piece of paper (or use my Free Printable Monthly Budget Form).

Monthly Income

The first number you need to create a monthly budget is your income. You will want to use your Net Income – the amount that you take home after taxes. If you work on a salary, it should be fairly easy to calculate your monthly income.

If you are paid hourly (and work varied hours) or work a commission- or tip-based job, you will need to estimate your income in order to prepare a monthly budget. For the purposes of your budget, I recommend going low rather than high if you don’t make a set income. (If, at the end of the month, you have an excess income, that amount can simply be applied toward debt or savings – which is better than over-estimating your income and coming up short for things like food and rent).

Monthly Expenses

Next, you need to analyze your monthly expenses. Of course, this includes your necessities – like your mortgage/rent, utilities, food and car payment – but to really scrutinize your spending, you need to write down all expenditures. So make sure you want to budget for entertainment and savings, too.

What To Include in a Monthly Budget

If you are wondering what to include in a monthly budget, the answer is everything! All expenditures – whether small or large, paid daily or yearly – need to be accounted for in your monthly worksheet. The entire point of a budget is to be in control of your money; you will only hold the reins if you honestly include all of your expenditures.

You can create as many categories as you want. My budget worksheet – which you get for FREE when you subscribe to Positively Frugal – breaks down spending into common expense categories to help make sure you include all out-going money in your budget.

You will want to tally all of your costs for each category and then enter them into the budget form.

How To Calculate Expenses for Monthly Budget

If you use a credit card for most or all of your spending, then use your last few statements to find the figures for your spending. However, if you use cash, then guess for now. You will need to spend at least a month – maybe two – tracking your expenses in detail before you will be able to complete your monthly budget accurately.

Do The Math

Once you have identified all of your monthly expenses, enter them on your budget worksheet. Next, add up all of your expenses.

Now, subtract your total expenses from your income. What do you have left? Do you have a surplus…or are you spending more than you make?

Step 2: Make a Plan

Tallying your earnings and expenses is just the first step in how to budget monthly. The next step is to make a plan that will allow you to reach your goals.

Use Your Income and Expenses to Make a Monthly Budget

To prepare a monthly budget plan, rearrange the numbers so that your goal can be achieved. Basically, there are two ways to make the math work: Earn more or spend less.

Note: If you are creating a family monthly budget, be sure that all family members are part of this process; everyone needs to be on board!  

Spend Less

The best way to make a monthly budget work is by searching for ways to cut spending. It is likely that the first step revealed some unsavory spending habits that you can reduce or eliminate.

For example, your daily coffee from the cafe can easily cost upwards of $100 per month or the gym membership that you rarely use could be eating up $80 of your monthly income (mine was!). If you need to find more money in your budget, look for the non-essentials that you can remove from your expenses.

Adopt Frugal Ways

If you have set saving goals, you need to realign your budget to meet those goals. Once you cut spending from your monthly budget in obvious places, get a little more creative to find savings solutions. Learn to become frugal. Use my tips for frugal food (including frugal snacks!) and discover a more frugal lifestyle.

Earn More

Conversely, if you have cut your expenditures as far as you are willing to go and still don’t have enough cash to reach your goal, then consider taking on extra work. Discover a side hustle, see if you can work overtime, ask for a raise. Do whatever it takes to balance your budget, even if it means becoming extremely frugal for a time.

If you are aiming to eliminate debt, start by creating an emergency fund. Once your have savings in your emergency fund, stop using your credit cards and tackle your debt head on. Dave Ramsey provides solid advice on how to do this in his book, The Total Money Makeover – which you can buy or borrow at your local library.

Step 3: Take Action

So far, while planning a monthly home budget, you have done your calculations and identified expenses that can be cut or found a way to increase in earnings. The final step it to take action. Put your monthly budget to work.

Learning how to create a monthly budget means nothing if you don’t make any changes to your money habits. The entire point of why you make a budget is to gain insight and guidance toward achieving your goals.

Now it is up to you to take control and follow your budget to a better relationship with money.


Example of Monthly Budget

This example of a monthly budget uses my worksheet to help organize expenses into categories. It takes into account the budgeted amount, the actual amount and the differences and adjustments required to come up with a Zero Sum Budget.

My Monthly Budget Example

In this scenario for a monthly budget, you can see the budgeted figures, the actual figures and the differences. Hopefully, it will give you an idea of how a budget worksheet will help you keep track of dollars spent and saved.

Note that there were categories where more was spent than budgeted – and, overall, the budget ended up being $5 short of the goal. In this case, that overall monthly shortage was applied to savings…meaning, $5 less was added to savings. Ideally, your budget will be on target – without negative balances in the Difference column (and any surpluses in that column added to your debt repayment or savings).

The budget worksheet in this example is the one that you get for free when you subscribe to the blog.

Budget Worksheet Example by PositivelyFrugal.com

How To Make a Budget and Stick to It

We have covered the basic parts of budgeting – analyzing, planning and taking action. However, sticking to the budget is the tough part. It takes dedication. But if you conquer how to make a monthly budget and stick with your goals, it is well worth the effort!

In the beginning, it is recommended that you revisit your monthly budget regularly to ensure you stay on track. Check in on your budget weekly – or even daily – to ensure you are staying within your self-imposed spending limits. If you are tracking your expenditures throughout the month and reconciling amounts on your budget worksheet, you will be better able to make adjustments as necessary and will be poised to hit your goal at the end of the month.

In order to stay motivated, use my tips on how to achieve money goals for a few ideas for keeping your financial goal top of mind.

At the end of each month, reassess and rework your budget so that tracking your dollars becomes a habit. As you pay off debt, become savvier with savings and adopt a frugal lifestyle. When you achieve success, shift your goals – and use your monthly budget worksheets to help chart the way!

Get Started Now with a Free Budget Worksheet PositivelyFrugal.com

Tips for How To Create Monthly Budget System

In order to stick to your monthly budget, it is important to use a system that works for you. Personally, I like to use paper to create my budget (yet, I’m most comfortable tracking my expenses in Excel!). For many people, using paper and a pencil is outdated, but rest assured there are several systems for budgeting.

Paper Monthly Budget

What I like about a paper budget is that it is tangible. I can clearly see the numbers – and because I save previous budgets – it is easy to see progress as well.

My template for monthly budget is the perfect place to start for people who like paper.

In addition to my free budget template, I have created an entire suite of affordable budget templates that will help you plan, track and save!

Complete Budget Planner Kit from PositivelyFrugal.com

Digital Budget

A digital monthly budget spreadsheet is a fantastic tool! When set up correctly, a digital budget can do the calculations for you. If you want to learn how to make a budget in excel, click here.

Apps to Help Budget

There are numerous budget apps that will help you create and track your budget. While I have not tried any budgeting apps, the YNAP monthly budget calculator app gets rave reviews (although, there is a monthly fee for it after a free trial period).

Monthly Budget Envelopes

Using envelopes for budgeting is a very tangible way to (literally) handle your money. Once you determine your expenditures within your monthly budget (Step 2), then put the cash amount for each category into an envelope – groceries, dining out, entertainment, etc.

The money in that envelope can only be used for the category indicated on the envelope. The idea is that you can only spend what you have in the envelope – once it is gone, then you cannot spend any more on that category for the rest of the month.

Debt Payoff Trackers and Debt Free Charts by PositivelyFrugal.com

Get Started with Your Monthly Budget

Regardless of how you opt to create your budget, the sooner you get started, the better! The easiest way to figure out your budget is to get started today!

Subscribe to become PFF Budget Worksheet with Categories by PositivelyFrugal.com

Interested in more of my Budget and Goal Tips? I round them all up on the Budget blog page!

We Want To Know: Do you keep a monthly budget? What works for you – and what doesn’t? Tell us in the comments!


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How To Make a Monthly Budget by PositivelyFrugal.com
Monthly Budget in 3 Easy Steps by PositivelyFrugal.com

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